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Tips for organising a private event

privateevent.jpgPrivate events are great occasions for strengthening bonds between friends, family, business partners, employees. This very broad category of events allows many different approaches in organising. Whichever way you choose to organise your private event, it’s good to have at least some idea as to what things you need to consider before you delve into the deal. Here are a few things we think are common for any kind of private event.

Pick a topic for the event

What’s the occasion? Are you celebrating someone or something or simply getting together for a good time? It’s good practice to give a private event specific meaning. For example, if you are organising a private event celebrating your parents 50th anniversary, than that should be the main topic, and the center of the event, at least for the first part of it (introductions, toasts, best wishes). After this, the event will take its own course, and transform into a more informal shape.

Make an invitation list

This may seem like an obvious thing to do, but it’s surprising how many times people neglect this very important part of organising a private event. Depending on the intended size of the event and the occasion, you may want to make a selection of guests you will invite to this particular event. If the private event has a more formal character, or it has a business dimension, than picking the right people to invite will help keep the focus on the goal of getting together in the first place.

Event location

What would be the best choice of location for the event? If you are considering your own space, make sure it can indeed accomodate the number of people you plan on inviting. Otherwise, a hired venue may be a better choice (many offer their clients exclusivity – for the right price of course). Make the location easy to get to (with proper instructions), and take into account whether you’d prefer low level exposure towards the public or no exposure at all.


Even though you are organising a private event, there is no reason not to make it a bit festive by incorporating appropriate decorations. Floral decorations are always good, as they bring a little life to the space where the event is taking place. As these are details everyone will notice, we advise you hire a professional to do the job. Our services for private event decoration are always at your disposal.


Food and refreshments are going to be the “background support” for your private event. Make sure you serve food that’s appropriate and that the service is good. These may seem like less important things, but no one forgets a bad taste in their mouth. Probably the best thing is to hire a good catering service, so ask your friends and colleagues for advice.


Are you planning entertainment? Background music can be played from an appropriate sound system, but nothing beats live performance, so if you aim to have some relaxed fun, consider hiring a couple of musicians.

When you’ve covered everything in the planning process, then and only then send out invitations. The last thing you need is to invite everyone, and then run into problems that may not be surpassable at the time.

If you need advice or would like to find out how we can help you make your private event memorable, please don’t hesitate to contact us at any time.

This entry was posted on Friday, January 25th, 2008 at 9:06 am and is filed under Private Events. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

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